We all dread it. Special education teachers groan and mumble that they have to go do it as they procrastinate by chatting with a fellow educator. It feels monotonous and overwhelming.
IEP goal writing does not have to be stressful though. It’s actually quite simple once you get the hang of it - oh, and you obviously have the ever-important, all-knowing data! Just use this quick and easy formula to generate a SMART IEP goal! SMART = Specific Measurable Achievable Reasonable (Realistic) Timeframe 
Step One: In what timeframe, will the student achieve this goal?
By the end of the IEP cycle is typically the answer to this question. So if the IEP start date is going to be 4/1/2040, then, the goal can be set to be achieved by 4/1/2041. EXAMPLE: By the end of the IEP cycle, ... Step Two: What will the student be able to achieve in the set timeframe? First, think BIG, and then, narrow it down to the specific skill that is required! Start with the qualifying disability. How is the disability impacting the student’s ability to access the general education curriculum? What standards or skills are required? Look at the student’s current abilities. What are the steps needed to achieve the grade level standards? What are the lagging skills needed to achieve the grade level standards? This will be your goal! Let’s say Sam is reading at a level L according to the Fountas and Pinnell Benchmark Assessment System. This is equivalent to a 2.7/2.8 grade level. Sam’s grade level is 3.5. In order to get Sam closer to grade level, he will receive specialized instruction of lagging skills and strategies, increasing his ability to independently access the general education curriculum. Skill and strategy instruction will be required for Sam to close the achievement gap AND learn how to function independently and successfully with his disability. Such specialized instruction aids in increasing the time required to get Sam closer to grade level. Therefore, in one year’s time frame, when the IEP team reconvenes to assess Sam’s annual progress, Sam should have been able to make one year’s growth in reading; thus, rendering his reading level to be at a level P. Level P has a grade level equivalent to a 3.8-4.1. When Sam’s annual review occurs, he will be at a 4.5 grade level. If he is able to achieve his goal of a level P, he will have closed the academic gap that much more, getting him much closer to grade level. EXAMPLE: By the end of the IEP cycle, Sam will be able to read at a level P according to the Fountas and Pinnell Benchmark Assessment System … (I will give the example, later in this blog, that does not list a specific program) Step Three: In what context or setting will the skill be measured? Will Sam participate in a small group? Will he be provided staff support in the general education classroom? EXAMPLE: By the end of the IEP cycle, Sam will be able to read at a level P according to the Fountas and Pinnell Benchmark Assessment System during small group instruction … Step Four: How will progress toward the goal be measured? What curriculum-based measures will you utilize to assess progress towards the goals? This is one of the many reasons why progress monitoring is SO important. With continual progress monitoring, educators are able to pinpoint areas of weakness that are hindering progress towards goals. Once lagging skills have been identified, instruction can be provided to target those skills. With continued progress monitoring, it is the hope that each lagging skill will become an independently applied skill, and with each gained skill, a student will be one step closer to his/her goal. EXAMPLE: By the end of the IEP cycle, Sam will be able to read at a level P according to the Fountas and Pinnell Benchmark Assessment System during small group instruction as measured by running records … Step Five: What accuracy toward the goal will be needed to demonstrate mastery? Refer to the student’s current progress. For instance, when I am progress monitoring Sam, what percentage of accuracy would demonstrate mastery of a reading level on a running record? Typically, instructional reading levels are assessed at 90-94 percent accuracy. EXAMPLE: By the end of the IEP cycle, Sam will be able to read at a level P according to the Fountas and Pinnell Benchmark Assessment System during small group instruction as measured by running records with 90 percent accuracy in 3 out of 5 trials … Step Six: What supports (if any) does the student need to achieve this goal? What supports will the student need to transition to independently accessing the general education grade level curriculum? Does the student need a graphic organizer? Adult support? Cues? EXAMPLE: By the end of the IEP cycle, Sam will be able to read at a level P according to the Fountas and Pinnell Benchmark Assessment System during small group instruction as measured by teacher-conducted running records with 90 percent accuracy in 3 out of 5 trials with direct given direct instruction using a systematic and scientifically based reading instruction program. EXAMPLE WITHOUT A SPECIALIZED PROGRAM CITATION: By the end of the IEP cycle, Sam will be able to demonstrate accurate knowledge of reading skills showing one year's growth (2.7/2.8 grade level to a 3.8/4.1 grade level) during small group instruction as measured by teacher-conducted running records with 90 percent accuracy in 3 out of 5 trials with direct given direct instruction using a systematic and scientifically based reading instruction program. 
Objectives!
Think of the objectives as the stepping stones needed to achieve the goal! What specific skills are required for the student to achieve the goal? When writing objectives, you can employ the same formula! Begin by analyzing the current performance. For example, in Sam’s case, I would analyze his most recent running records. Through such an investigation, I am able to determine that comprehension is a strength while decoding long vowel and multisyllabic words and reading sight words were areas of weaknesses. Step One: In what timeframe, will the student achieve this goal? Step Two: What will the student be able to achieve in the set timeframe? Step Three: In what context or setting will the skill be measured? Step Four: How will progress toward the goal be measured? Step Five: What accuracy toward the goal will be needed to demonstrate mastery? Step Six: What supports (if any) does the student need to achieve this goal? Decoding: Given 15 words in isolation at his instructional reading level, Sam will correctly and independently decode 80 percent of the words by the end of the IEP cycle. Decoding: Given 15 words within the context of sentence level reading at his instructional reading level, Sam will correctly and independently decode 80 percent of the words accurately by the end of the IEP cycle. Sight Words: Sam will be able to accurately and independently read 300 out of the first 400 sight words with 100 percent accuracy by the end of the IEP cycle. Tah Dah! And there you have it! A SMART goal with SMART objectives that were a cinch to write! Goal: By the end of the IEP cycle, Sam will be able to read at a level P according to the Fountas and Pinnell Benchmark Assessment System during small group instruction as measured by teacher-conducted running records with 90 percent accuracy in 3 out of 5 trials with direct given direct instruction using a systematic and scientifically based reading instruction program. EXAMPLE WITHOUT A SPECIALIZED PROGRAM CITATION: By the end of the IEP cycle, Sam will be able to demonstrate accurate knowledge of reading skills showing one year's growth (2.7/2.8 grade level to a 3.8/4.1 grade level) during small group instruction as measured by teacher-conducted running records with 90 percent accuracy in 3 out of 5 trials with direct given direct instruction using a systematic and scientifically based reading instruction program. Objectives: Decoding: Given 15 words in isolation at his instructional reading level, Sam will correctly and independently decode 80 percent of the words by the end of the IEP cycle. Decoding: Given 15 words within the context of sentence level reading at his instructional reading level, Sam will correctly and independently decode 80 percent of the words accurately by the end of the IEP cycle. Sight Words: Sam will be able to accurately and independently read 300 out of the first 400 sight words with 100 percent accuracy by the end of the IEP cycle. IEP are essentially roadmaps for students that should lead towards independence. The goals should provide the direction towards a state of independence! ~ By Miss Rae
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 How do you know if a student has a Learning Disability? l Miss Rae's Room A learning disability does NOT mean a student can’t learn. And it does not mean that a student will not be successful in life. A learning disability is a neurologically-based processing problem - which is just a fancy way of saying a student learns differently. While we can all identify our struggling learners, how do we know if a student has a learning disability? THE DISCREPANCY MODEL One way to determine if a student has a specific learning disability is to utilize THE DISCREPANCY MODEL. This is the old school method, but as of today, it still holds true. Here’s how it works! A SEVERE discrepancy must exist between ability and achievement. In other words, a severe discrepancy between cognitive development usually measured by some IQ test such as the WISC and academic achievement testing using something like the WIAT-III, Woodcock Johnson, or KTEA, MUST be present when using the discrepancy model. But what constitutes a “SEVERE” discrepancy? Typically, a good rule of thumb is to use a -1.5 standard deviation as your definition of severe. A student scoring within the first or second standard deviation above average in IQ (i.e. 118) and achieving low to below average in academic areas (standard score of 84) would be considered to have a severe discrepancy. A student’s IQ MUST fall into the average or above range in order to qualify for special education services under a specific learning disability. A discrepancy would be noted if the academic percentiles or stanines fell into the below average ranges. If there is a significant discrepancy between a students IQ and a student’s achievement/academic testing scores, it indicates the presence of a learning disability. The area of the discrepancy indicates the area of the learning disability. For example, if a student’s IQ is 90, and his/her Reading achievement tests’ standardized scores fell at 75 or under, it can be concluded that a disability in reading is present. However, if a student’s IQ is 85, which is low average, and all of his/her academic testing is right around the low average range, they are not learning disabled. Rather, they are functioning at his/her cognitive level. Here are some more examples: IQ - 90 (average) Academic Achievement in Reading Composite - 78 (below average) Finding: Specific Learning Disability in Reading IQ - 100 (average) Academic Achievement in Mathematics Composite - 82 (below average) Finding: Specific Learning Disability in Mathematics IQ - 100 (average) Academic Achievement in Reading Composite - 87 (average) Finding: non-finding as Specific Learning Disability A severe discrepancy can also be viewed within subtests on cognitive testing as well. For example, if using the WISC IQ test and a student scores reveal a ten point or higher discrepancy between verbal and performance IQ scores and a fairly decent variation among the various subtests, it could also be indicative of a specific learning disability. THE RTI MODEL  How do you know if a student has a Learning Disability? l Miss Rae's Room The Response to Intervention (RTI) Model is the second path leading to Special Education eligibility of services under a specific learning disability. Here’s how it works! An educator has an area of concern about a student. For example, the student is reading 2 years below grade level and is making minimal progress in the classroom. First, the educator should meet with the family to discuss concerns, obtain any additional background information, and explain the student referral process to the family. Second, the educator meets with the school’s student support team. This team can include the family. At the first meeting, the educator should present concerns and share relevant information as well as interventions trialed and there results. Using this information, the team should identify appropriate AND research-based interventions, develop an action plan for the student, and set a date to meet in 3 weeks.  How do you know if a student has a Learning Disability? l Miss Rae's Room Third, the second meeting takes place. At this meeting, the team should compare the baseline data obtained from the first meeting to the current performance data gathered after the 3 weeks of intervention. If the student has made progress, the difficulty has been solved! If the difficulty persists and minimal progress has been made, the team may increase the intervention and/or identify additional interventions. The action plan is revised and the team should set a date to meet in 3 weeks. If the difficulty persists and no progress has been made, the team may suspect a disability. As a result, the team should refer the student to special education. In this case, the special education team may choose to do further testing to either support or rule out a learning disability. Fourth, if a third meeting has been set, the team should meet and review the student’s progress with the intervention(s). If the student has made progress, the difficulty has been solved! If the difficulty persists, or rather, the student has made minimal to no progress with the intervention(s), the student should be referred to special education. In this case, the special education team can find a student eligible for special education services under a specific learning disability without further evaluations. Exclusionary Factors An important facet of the special education team’s determination is to rule out exclusionary factors that could be mimicking the presence of a disability. So even if a severe discrepancy is present and/or the RTI model has concluded a referral to special education, the team must determine that the lack of achievement in the area of concern is not a result of cultural factors, environmental or economic disadvantage, limited English proficiency, visual, hearing, or motor disability, or an emotional disturbance. While we never want to label a student, we most certainly do not want to mis-label a student! By: Miss Rae  How to Write Academic Achievement Testing Reports l Miss Rae's Room So you finished testing a student. Now what? Most testing programs have taken some of the workload off of your shoulders! The majority of achievement tests have moved to web-based scoring. Testers are able to plug in raw scores, click a button or two, and get furnished with standard scores and various reports able to do some of the analysis for you. Writing testing reports can feel overwhelming. The information shared within a testing report is conveyed to families and educators working with the student. The data should be utilized during the educational planning process. Every testing report should begin by stating the reason for testing. Has the student been referred for testing due to a recent diagnosis? Has the student been struggling in the area of reading? Is the referral the result of a student/teacher assistance team meeting? Is the testing the result of a three-year re-evaluation per a student’s IEP? Next, the tests administered should be listed. A student’s background information should be summarized as well. What information is relevant for this evaluation? Did a student repeat a grade? Has the student had extended absences from school? Is the student a second-language learner? Evaluations should include an observation of the student. A student should be observed for about a fifteen minute time period. Observations should be performed during the content that is the area of the disability. Evaluators should also observe student behavior during testing. For example, did the student appear anxious during reading subtests? Did the student use strategy for solving difficult problems, or did s/he not employ any strategies for solutions? Did the student wear glasses? Next, provide a brief blurb that summarizes the standardized academic achievement test used to measure previously learned skills. For example, common tests are the WIAT-III, Woodcock Johnson IV Tests of Achievement, KTEA-3, etc. After the blurb, testers should include the standard score range along with the test’s classification. For example…  How to Write Academic Achievement Testing Reports l Miss Rae's Room The next step is to look at each academic cluster that was tested. The tester should summarize the facilitation and purpose of each subtest. For example, the student was given two minutes to solve single-digit multiplication problems to measure fluency of basic math facts. After an evaluator summarizes a student’s performance on each subtest in a skill area, strengths and weaknesses within the cluster should be discussed. Begin with areas of strength in a student’s cluster area profile. Analyze all subtests in the skill area in order to identify strengths. Cite specific examples within the report as well to support the claims. Next, address a student’s areas of need, and use this terminology. Lagging skills should not be termed weaknesses for the word’s connotations. Again, cite specific examples to support analysis claims. Include each cluster area evaluated in the same manner. Then, an evaluator should include additional academic testing areas. Report about these in the same manner as well, addressing areas of strength and need. Curriculum-based measures and progress monitoring results should be reported next.  How to Write Academic Achievement Testing Reports l Miss Rae's Room Academic evaluation reports should conclude with a summary and recommendations based upon the summary. An evaluator will want to summarize the results… STUDENT has learned a strategy of using context clues in order to make meaning within a text. This was seen in the Quick Phonics Screener as well as the Reading Comprehension subtest on the WIAT-III. He has a good grasp on short vowels and consonant letter sounds and is able to apply these skills when decoding. Noted areas of need for STUDENT were long vowel words, R-controlled vowels, and consonant digraphs (i.e. wr, sl). This was seen both in the Quick Phonics Screener, WIAT-III reading subtests, as well as the Ekwall Shanker Phonics subtest. STUDENT scored in the below average range on each reading subtest in the WIAT-III. This appears to be the result of a weakness in phonological awareness. These findings were further supported by the subtests of the CTOPP. STUDENT exhibited an area of need when asked to omit a part of a given word. This shows a weakness in an awareness of and access of oral language, which is represented in written language. A deficit in phonological awareness would indicate a reading disability. Recommendations should be listed based upon the results of the testing (i.e. the summary!). Eligibility and additional recommendations will be discussed at the student’s upcoming Team meeting when all evaluation results are reviewed. A similar statement should be included on the report. For example… 1. Continue to teach STUDENT decoding skills/strategies in order to increase his independent application of these learned skills. 2. STUDENT should receive direct instruction in decoding long vowel words as well as words including consonant digraphs. This should be taught first in isolation, and then, STUDENT should be given the chance to apply learned skills in the context of text at his instructional level. 3. STUDENT should be explicitly taught how to establish sound/symbol relationships of all phonemes in order to improve his phonological awareness skills. 4. Additional recommendations will be made at team meeting. Testing reports should contain a statement on validity of testing. For example, an evaluator may state, “It is felt that the results of the testing are an accurate measure of current level of academic achievement” if the evaluator believes this test to be a valid measure of performance. And finally, give yourself some credit! Put your name, qualification(s), and job title on the report along with the date. Evaluation reports should include a tester’s signature. Oh, and you can breathe now! :) Testing templates can be very useful as well, and they definitely help. Use my WIAT-III Template and a YCAT Template from my TPT store!  How to Write Academic Achievement Testing Reports l Miss Rae's Room Happy Teaching! ~ By Miss Rae
Being a Special Educator is similar to choreographing a three-ring circus! The art of juggling should be a required course in Special Education educator prep programs.
From IEP writing to teaching to presenting at IEP meetings to many, many more important tasks, Special Educators must be skilled at varying and many areas of expertise; however, one aspect can be the most difficult to manage: PROGRESS MONITORING The data is one of the single most paramount competencies of the field of Special Education; thus, data collection is one of the most critical skills a Special Education teacher can possess. Without evidence, we just have beliefs, and beliefs do not hold up in court (remember IEPs are legal documents). Data collection, on the other hand, can be annoying and cumbersome. Who wants to interrupt teaching to assess? And don’t we assess these poor kids enough? As a result, then, assessment should be seamlessly integrated into teaching (and/or daily routines); but how do you do this when your “small groups” have varying IEP goals and objectives? However, even if I have 10 students with 3 working on comprehension, 3 working on phonics, 2 working on vocabulary, and 2 working on fluency, they are at least all working on the subject area of reading. So no problem! There are five facets of reading: phonemic awareness, phonics, and word study, vocabulary, fluency, and comprehension. 
Reading Rubrics: A Special Education Progress Monitoring Tool l Miss Rae's Room
As a result, all of the students in your reading groups will have IEP goals that fall within one of the subcategories of reading.
The first step, then, is to identify one assessment tool that can evaluate ALL students in ALL areas of reading. The solution to all of these issues is employing what I call Reading Rubrics! You can check them out HERE! 
Phonemic Awareness, Phonics, and Word Study
Reading Rubrics expand on the tool of a running record. As students are reading aloud, collect data on the section they read. Write down the student’s errors AND mark the section the student read. But, first, record the text level of the passage being read aloud. This will not interrupt the flow of the lesson or the teaching AND it can be done for each student in the reading group without pause. Later, convert the number of words a student read correctly into a percentage for word reading accuracy. For example, if you wrote down 10 words that were read incorrectly and 30 words were read in total, subtract the total number of words read incorrectly (errors) from the number of running words in the text. So, 30 - 10 = 20. Then, divide the answer (words read correctly) by the total number of running words or words read. So, 20 divided by 30 equals 67 percent. Word accuracy can help determine a student’s reading level: Easy Text: 96-100% accuracy Instructional Text: 90-95% accuracy Hard Text: below 90% accuracy Running records, not only provide educators with word reading accuracy, they are also a tool for identifying error patterns. Therefore, take time to analyze the errors a student made when reading words. For example, did a student read the words with /ed/ endings incorrectly? Analyze a student’s reading thoughts on what sources s/he is utilizing for word reading accuracy. Is the reader using meaning cues, structural cues, or visual cues? 
Reading Rubrics: A Special Education Progress Monitoring Tool l Miss Rae's Room
Fluency While a student is reading, use a timer to gain a fluency score for a student. How many words does the student read accurately in one minute? The Hasbrouck-Tindal oral reading fluency chart is a good tool for grade level fluency standards. The chart correlates oral reading fluency rates of students in grades 1 through 8, as determined by data collected by Jan Hasbrouck and Gerald Tindal to grade level expectations. Vocabulary and Comprehension When a student has finished reading a text aloud, quickly assess his/her oral reading comprehension. Tell me about what you read. What was the setting? Who are the characters? What does this word mean in the text? What is the problem? Why was this a problem for the character? Did the characters try to solve the problem? How? Note the level of prompting that the teacher provided. Record the students level of comprehension on both literal and inferential questions. The answers will enable the teacher to subjectively assess a student’s general understanding of the text. Here's a quick video on how I use RUNNING RECORDS with my students!
While all of this data will not provide enough for evaluation purposes, Reading Rubrics will act as instructional tools AND data collection tools for progress reporting toward IEP goals!
~ By Miss Rae  They say that there is no tired like teacher tired at the beginning of the school year; to which, I say, “Who are ‘they’?” Because ‘they’ are wrong. It’s not tiring; it’s downright exhausting. But it is the most rewarding job on Earth! I dare you to try to prove me wrong! :) And that is why we do it every school year. Because we love it - exhausting, as it is! Our students positively drain us on an hourly basis, and the most essential function of our jobs is our students! So it is important to TAKE CARE OF OURSELVES FOR OUR STUDENTS. So let’s make what ‘they’ say true! Let’s ONLY be tired at the beginning of the school year; not exhausted! :) Here’s how! Each summer I keep a notebook where I jot down all of the beginning of the year “TO DOs” that pop into my head… bulletin board ideas, lessons for the first week, printables I will need to copy, etc. Then, when the summer rolls to its end and I’m ready to tackle the school year, I review my list, crossing off the ideas I’m over, making final decisions, etc. Next, I make a checklist of what I need to accomplish. Checklists help us get and stay organized, identify and focus our energies on our goals, motivate us, increase our productivity, and alleviate our brains of having to do EVERYTHING - or at least a few things! I organize my checklist into main topics: Classroom, Instruction, and Administrative. Each item from my list is placed in order of importance under a main topic. Prioritizing a checklist enables us to give the most important tasks MORE of our attention, energy, and time. Once the bigger items are checked off, we can feel less anxious. In addition, the remainder of the items typically require LESS of our attention, energy, and time. General Education teachers have a few items that are on the EASY end of their checklists. They are often provided with class lists and schedules at the start of the school year. They are aware of the students in their classrooms who participate in Special Education services, but it is on someone else’s checklist to get them the student’s Special Education information. That ‘someone else’ is the Special Education teacher. But what else is on the Special Educator’s TO DO? As a Special Educator, it’s often difficult to know where to begin at the start of the year! No worries! I’m here to help! I present to you… (insert drumroll here) The Special Education Teacher Beginning of the Year TO DO Checklist:
 You can download this list as a FREEBIE here!
I hope you guys have had amazingly enriching AND relaxing experiences this summer, and I hope that you have an amazingly enriching AND relaxing experience this school year - partially thanks to this post! :) ~By: Miss Rae |
AuthorHi! I'm Miss Rae! I'm a Special Education Coordinator with a passion for creating research-based resources for DiVeRSe learners. 
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